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PPI Board Minutes 2011-02-22

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MINUTES for PPI BOARD MEETING
--- 22/02/2011 ---
IRC/Telco

Recording: https://www.mypirates.net/assets/875/raum8000.ogg

1 - ATTENDEES

1.1 - Members of the PPI board

Jerry Weyer
Gregory Engels
Joachim Mönch

1.2 - Others

SteffenO
Richard

2 - PROCEEDINGS

Meeting opened at 21:16 (CEST) by Jerry.
Secretary for this meeting is Gregory
Quorum not established with 3 of 7 board members present.
Streaming started: [Yes]
Recording started: [Yes]
Postal votes: [No]
Meeting closed at 21:55 (CEST) by Jerry.

3 - OPENING REMARKS/ANNOUNCEMENTS

3.1 - Item Title (proposed by ...)

3.2 - Item Title (proposed by ...)

4 - AGENDA

4.1 - Conference planning (proposed by Jerry)

Open questions:
Update Friedrichshafen: contract is signed, now planning social event, insurancy from PP-Rav/Fr covers conference, some more costs because so. from venue will watch over technical installation, payment via Moneybookers available now.
  • Social event Friday + Saturday: teams bulding up currently, update in a week
  • How many confirmed persons to help (installation, technical assistance, vote counting etc.)? Technical Installation, chairs etc. will be done by Friedrichshafen team.
  • When/at what time will we have access to the venue (for installation/chairs/tables/stream)? Access all Friday till Monday. For voting, protocoll etc. we should try to find some people.
  • Clear some details concerning the fee: do we allow unregistered guests? Do they have to pay the fee? If we have our costs covered, do we allow free guests? Everyone but people that help (and press) should pay.
  • Remote voting: what procedure do we use? PiVote solution doesn't suit us. Gregory is looking into other possibilities until next meeting.
  • List of materials: https://spreadsheets0.google.com/a/pp-international.net/ccc?hl=en&key=ttITZBkadU7lAdOKm-De8aA&hl=en#gid=0

4.2 - Lay auditors (proposed by Jerry)

The lay auditors are waiting for our communications concerning the bank account. We haven't gotten any news from Nicco until now. I propose that we sent the lay auditors the bank statements so they are able to draw the report.
Jerry will send the bank statements to the lay auditors.
Another question was whether they should pay the participation fee if they visit the conference. No, they shouldn't.

5 - REPORTS

5.10 - Item Title (proposed by ...)

5.11 - Taskforces

a - PPI ACTA task force

b - PPI Censor task force

c - PPI Conference and event planning task force

d - PPI Legal task force

e - PPI New Parties task force

f - PPI PP-EU task force

g - PPI Tech task force

h - PPI Translation and text production task force

i - PPI Statutes task force

Statutes amendments are nearly finalized (Jerry).

6 - NEXT MEETING

1. March 2011

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Template vote: Proposal Passed/Failed (Yes: 0| No: 0| Abstain: 0).