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PPI Board Minutes 2011-03-01

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MINUTES for PPI BOARD MEETING
--- 01/03/2011 ---
IRC/Telco

Recording: https://www.mypirates.net/assets/882/raum8000%20%281%29.ogg

1 - ATTENDEES

1.1 - Members of the PPI board

Gregory Engels
Jerry Weyer
Joachim Mönch
Jakub Michálek

1.2 - Others

Person C
Person D

2 - PROCEEDINGS

Meeting opened at 21 : 31 (CEST) by Gregory.
Secretary for this meeting is Jerry.
Quorum established with 4 of 7 board members present.
Streaming started: [Yes]
Recording started: [Yes]
Postal votes: [No]
Meeting closed at 22 : 28 (CEST) by Gregory.

3 - OPENING REMARKS/ANNOUNCEMENTS

3.1 - 'Pirate Party of Canada (proposed by Gregory) Preliminary results shows that PP-CA is applying for PPI Membership http://twitter.com/#!/piratepartyca/status/42585485129953280

4 - AGENDA

4.1 - Conference planning (proposed by Jerry)

Update (will be done tomorrow in a seperate meeting because Richard from Friedrichshafen didn't have any time today)
Currently registered: 71

Budget: currently break-even

Evening events: Friday: organized by FH-RV, Saturday: organized by Pirates without Borders
Professionel Open Space facilitator (and one assistant) will guide through the open space conference
Open Questions
Remote voting: several options, we will decide by the end of this week
Catering: with venue provider, no other choice. Chart with available food and drinks. We can find a sponsor.We will go over hte list tomorrow with
Closing keynote: still looking if possible to fit into agenda.
Badges/Stickers: we will discuss this with Richard tomorrow
PP-Catalonia request for ordinary membership: change into observer membership, still need to contact them.
Delegates confirmation: what would be the best time to get the delegates confirmed http://ppi.piratenpad.de/conference-delegations: sent mail to all attendees and ask them to bring proof that they are representing their party and also write mail to parties with currently registered delegates.
Procedure for board elections: several possiblities, should be fair, not too complicated. We will ask with the mail announcing the statutes amendments.
(one option is to use the system from brussels - http://www.openstv.org/ )
If we up for using a software we can use the Schulze-Method, since it is considered to be the most fair election system.
We will decide this next week.
Separate room for orga (additional 100 Euro on conference budget) We should take it.
To do
Sent out info on presentation to applicants: http://ppi.piratenpad.de/conference-mail-to-applicants
Finish, approve and sent out:
statutes amendments proposals: http://int.piratenpartei.de/File:PPI_Conference_2011_-_Statute_amendment_proposals.pdf (final) - Jerry will sent out after the meeting
agenda: http://ppi.piratenpad.de/conference-agenda (w.i.p.)
press release: http://ppi.piratenpad.de/conference-PR (w.i.p.)
voting procedure: http://ppi.piratenpad.de/conference-voting (w.i.p.)
rules of procedure: http://ppi.piratenpad.de/conference-rules-of-procedure (w.i.p.)

4.2 - Item Title (proposed by ...)

5 - REPORTS

5.10 - Item Title (proposed by ...)

5.11 - Taskforces

a - PPI ACTA task force

b - PPI Censor task force

c - PPI Conference and event planning task force

d - PPI Legal task force

e - PPI New Parties task force

f - PPI PP-EU task force

g - PPI Tech task force

h - PPI Translation and text production task force

i - PPI Statutes task force


6 - NEXT MEETING

8th March 2011

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Template vote: Proposal Passed/Failed (Yes: 0| No: 0| Abstain: 0).