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PPI Minutes 2016 10 09

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Agenda PPI BOARD MEETING
--- [09/10/2016 14:00]h CEST ---
Berlin (Germany - Berlin) Sunday, 9 October 2016, 14:00:00 CEST UTC+2 hours
Wellington (New Zealand) Monday, 10 October 2016, 01:00:00 NZDT UTC+13 hours
Tokyo (Japan) Sunday, 9 October 2016, 21:00:00 JST UTC+9 hours
Vancouver (Canada - British Columbia) Sunday, 9 October 2016, 05:00:00 PDT UTC-7 hours
São Paulo (Brazil - São Paulo) Sunday, 9 October 2016, 09:00:00 BRT UTC-3 hours
Moscow (Russia - Moscow) Sunday, 9 October 2016, 15:00:00 MSK UTC+3 hours
New Delhi (India - Delhi) Sunday, 9 October 2016, 17:30:00 IST UTC+5:30 hours
Corresponding UTC (GMT) Sunday, 9 October 2016, 12:00:00
Mumble: mumble.piratenpartei-nrw.de
Room: "/international/pirate parties international/board meeting"
Audio recording:

Record of the meeting

1 - ATTENDEES

1.1 - Members of the PPI board

participating: Ray,Keith,Bailey,Guillaume, Koen, Thomas
excused: Andrew
unexcused:

1.2 - Others

Alternate Board Members
participating: Nikolay
excused:
unexcused:
Guests
participating: Bastian

2 - PROCEEDINGS

RoP: http://wiki.pp-international.net/PPI_Board/Rules_of_Procedure
Meeting opened at 14:06 CEST by Guillaume
Meeting chaired by Guillaume
Secretary for this meeting is Thomas
Quorum established with 6 out of 7 board members present.
Streaming started: not possible
Recording started: yes
Postal votes: none
Notes on meeting process
  • [HH:MM] CEST: (name) entered the meeting [=> Quorum not established with X out of Y board members]
  • [HH:MM] CEST: (name) left the meeting [=> Quorum established with X out of Y board members]
  • [HH:MM] x-minute break by initiated by (name)
Meeting closed at HH:MM CEST by (name)

3 - APPROVAL ON THE MINUTES

Minutes of the last meeting http://wiki.pp-international.net/PPI_Minutes_2016_09_26

YES: Thomas, Bailey, Keith, Ray, Guillaume, Koen

NO:

ABSTENTIONS:

Minutes approved

4 - REPORTS

4.1 - Short report of the board members 1)

  • Board:
  • Guillaume: Been busy on the financial parts. A delay is given to the bank account due to sickness. Wikileaks 10th birthday had been in this period and it had some press issues esp. on Pirate Parties. Finalised a scheme on media training which will start soon in Switzerland and will be keep me busy until January.

https://projects.piratenpartei.ch/projects/sectionvd/wiki/FormationMedia

  • Bailey: PPCA leader was in town so haven’t been online much in the past week or so. 2 month report for the website is pretty much done. Also, feedback questions have been sent out to PPI members and got a response from PPNO, will forward this to the board.
  • Andrew: excused
  • Keith: issues from our budget meeting (which we will discuss more later)- 1) confirming liabilities, 2) current account balances, 3) takeover from prior treasurer, 4) membership fees spreadsheet, 5) 2015-2016 fees (Nikolay's great citation in the ppad https://ppi.piratenpad.de/158). 6) Budget calculations. 7) Posting our bank statements online.
  • Koen: Helped on the finance stuff.
  • Raymond: Nothing in particular to report
  • Thomas: Nothing of importance. Had been busy with some PPDE stuff.
  • Alternates:
  • Nicolay: nothing to report
  • Patrick:
  • Adam:
  • Gregory:
  • 1) Very short and brief. For important issues add an agenda item!

5 Pirate Shop

Guillaume send an email to Patrick Schiffer and the Head of the German Pirateshop, given a deadline which has been expired today. No answer arrived. Guillaume will do the follow up to it.

6 Informative part

6.1 - Informative - Task #346: Member and contact databases updates

https://tasks.pp-international.net/issues/346

Work is ongoing to collect and update contacts.

  • Ongoing process
nothing new to report

6.2 - Informative - Task #350: IT - Servers relocations and consolidation

https://tasks.pp-international.net/issues/350

  • On going work from Thomas Gaul, which is in communication with Raymond.
https://ppi.piratenpad.de/2016-Server-New to be discussed and filled in
Thomas is summarizing the needed info from several source atm. Will be checked with Ray and sent to "Bahnhof", Sweden to find out about the price (1 server only atm)
Guillaume reminds the attendees as to the reasons of the relocation, as it was clearly stated in the 2016 report of the board that the current hosting and IT arrangements were unsatisfactory, and created great hinderences in the work of the board and PPI @large.

6.3 - Informative - Task #354: Access Inventory

https://tasks.pp-international.net/issues/354

Thomas Gaul started a list with those people who actually have access to certain

services from PPI. In the end, the list should include all services!

A follow-up is required.

This should include even the tech stuff.

Please help out!

<https://ppi.piratenpad.de/Standinglist-Access-to-Services>

Nothing new. The information from secret will have to be added. Ongoing.

6.4 - Informative - Task #355: Inventory of PPI members and pirates parties

https://tasks.pp-international.net/issues/355

  • Work is ongoing.

http://wiki.pp-international.net/Online_GA_2015/Fees

And where is the other part?

http://int.piratenpartei.de/Decisons_of_GA

http://wiki.pp-international.net/Statutes#XVI._Affiliation_Fees

Internal deadline for sending out the invoices to our member: 15. November 2016, provided the information have been gathered.
An extra meeting with Guillaume, Bailey, Keith, Andrew and Thomas will happen to clarify the financial issues concerning the membership fees. Keith will work on the comments to the decisions about membership fees for better understanding.

6.5 - Informative - Task #356: Implementation of the Bitcoin payment system

https://tasks.pp-international.net/issues/356

  • I've had good experiences using kraken.com and bitstamp.net, looked into quite a few exchanges

6.6 - Informative - Task #357: Minimal budget development for 2016

https://tasks.pp-international.net/issues/357

  • Identify the costs and incomes.
  • No new info about server costs
  • Paypal funds will be transferred to new PPI bank account

A draft provisional budget is now available here.https://docs.google.com/a/pp-international.net/spreadsheets/d/1eT8dQMDKrgpC21DTWr_15Qgw3mPcGEpINwbwuueEgLI/edit?usp=sharing

  • Please also look into:

http://wiki.pp-international.net/Finances

http://wiki.pp-international.net/Finances_PPI_Headquarters

For access to the old account please contact Sven Clement of PPLU

Pad for Membership Fees/Budget Discussion Group

https://ppi.piratenpad.de/158

Guillaume made a remark pertaining to the postponment of the debt, pertaining to the lender's obligation to make a postponment statement for each fiscal year closure to maintain the debt in the books.
Keith acknowledged that administrative point and will take care of it with PPNO and YP NO
See summarization above.

6.7 Other ongoing projects

7 AOB - Any other business

None
===================================================

Next Meeting: Monday, 2016-10-24 21:00 CEST (19:00 GMT)

Berlin (Germany - Berlin) Monday, 24. Oktober 2016, 21:00 CEST UTC+2 hours
Wellington (New Zealand) Tuesday, 25. Oktober 2016, 08:00 NZDT UTC+13 hours
Tokyo (Japan) Tuesday, 25. Oktober 2016, 04:00 JST UTC+9 hours
Vancouver (Canada - British Columbia) Montag, 24. Oktober 2016, 12:00 PDT UTC-7 hours
São Paulo (Brazil - São Paulo) Monday, 24. Oktober 2016, 17:00 BRST UTC-2 hours
Moscow (Russia - Moscow) Monday, 24. Oktober 2016, 22:00 MSK UTC+3 hours
New Delhi (India - Delhi) Tuesday, 25. Oktober 2016, 00:30 IST UTC+5:30 hours
Corresponding UTC (GMT) Monday, 24. Oktober 2016, 19:00:00

Meeting Closed: 14:32 CEST (00:00 UTC) by Guillaume